Problem: One of our external system generated (non SAP) thousands
of Invoices by mistake in our SAP system (production). Our automatic payment
program (batch job) generated around 800 checks and printed. We want to
void all these checks and cancel all the invoices related to these checks.
I did not find-out any transaction in SAP to do mass void of checks. I
mean to void a range of checks or multiple ranges of checks.
--- Solution: Create a SAP Custom Program using t-code: FCH8 by doing a call-transaction in a loop. Notes: FCH8 [FCH8 (Cancel Payment) does the void and reversal in one go. But only for one cheque – and they can loop thru and do this process]. This custom program should also generate a report of all the Checks that was VOIDED in this process - which will be needed for audits and SOX Compliance. > After each VOID you need to do a call-transaction to
'FBRA' and reverse one by one - so that all check entries are reversed.
If you need to Reprint Checks with Old #.
Hope the process helps. ELSE Following is the detail process
1. Generate report from table of list of checks printed along with the serial #. 2. Collate the checks & the report and manually VOID off each check. 3. Have a new ABAP Program to generate an email to all affected VENDORS and notify this payment delay. 4. Validate if the JOB that kicks off after payment (CHECK print run) has already kicked off & updated AP relevant tables and any other custom tables that have been created for payment updates & confirmations. 5. IF the AP tables have already been updated, then you need another program to handle reversal of entries - simultaneously generating a report of all entries that have been reversed (may be needed for revenue audits). [IF you don’t intend to use FBRA!]. You will need authorizations, access & basis connected here. 6. Now you need approval for another ABAP program, that can be used as STOP-GAP to do the check printing run, but with an option that this will be 'DUPLICATE' check. This is not a scheduled batch job. ONCE this duplicate check printing & issue has been completed - then you can deactivate this program & maintain separately. 7. Once these checks are physically printed - management
approval will be needed to do a physical mailing to the affected vendors.
8. Generate final check printed report. Other Applicable T-codes:
FCH2 - Display Payment Document Checks
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