Explanation Of Purchasing Info RecordWhat is a Purchasing Info Record?A Purchasing Info Record (PIR) serves as a crucial source of information for procuring specific materials from specific vendors. It contains essential procurement-related details that help streamline purchasing processes and ensure consistency in transactions.Key Components of a Purchasing Info RecordA Purchasing Info Record includes:
How to Create a Purchasing Info Record?A Purchasing Info Record can be created in two ways:1. Manual CreationIf you create an info record manually and then place a purchase order (PO) manually, the price will be sourced from the info record.2. Automatic Creation
Auto PO and Info Record RequirementsTo create an Auto Purchase Order (Auto PO):
Tracking Purchase Order History in Info RecordIf the info update indicator is selected in a PO:
Logging & Tracking: Who Created a Purchasing Info Record?To identify who created a Purchasing Info Record:
Sending Purchasing Info Records to Other SystemsTransaction ME18 allows you to send Purchasing Info Records to other systems using ALE-EDI IDocs. This helps maintain consistency in procurement data across multiple systems in an enterprise setup.FAQs on Purchasing Info Records1. What is the purpose of a Purchasing Info Record?A Purchasing Info Record stores procurement-related data such as pricing, delivery time, and last PO details to streamline vendor transactions and purchasing decisions.2. How is a Purchasing Info Record different from a Source List?A Purchasing Info Record stores vendor-specific procurement details, whereas a Source List defines which vendor should supply a material within a given period.3. Can I create an Auto PO without a Purchasing Info Record?No, an Auto PO requires a Purchasing Info Record and a maintained Source List to function.4. How can I track past order prices in an info record?You can track past order prices by navigating to: T-code ME13 → Environment → Order Price History.5. How do I update a Purchasing Info Record automatically?Enable the info update indicator in a PO to update the info record automatically with the latest order details, except for pricing conditions.6. What is the function of ME18 in Purchasing Info Records?ME18 is used to send Purchasing Info Records to other systems via ALE-EDI IDocs, ensuring procurement data consistency across platforms.ConclusionThis guide provides a detailed overview of Purchasing Info Records, their components, creation process, tracking, and data transfer. Implementing PIR effectively enhances procurement efficiency, reduces manual effort, and ensures accurate vendor interactions.
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