What is the Purpose of Creating a Purchase Order (PO) Using ME21N?
The purpose of using transaction code ME21N is to create a Purchase Order (PO) in SAP. It is essential for documenting the purchase of goods or services from a vendor, specifying the quantity, price, delivery date, and other relevant details.What is the Menu Path for Creating a PO in SAP?
To create a PO in SAP, navigate through the following menu path:- Logistics > Materials Management > Purchasing > Purchase Order > Create > Vendor Known
What are the Transaction Codes Used for PO Creation?
The transaction codes used for creating, changing, and displaying a PO are:- ME21N: Create Purchase Order
- ME22N: Change Purchase Order
- ME23N: Display Purchase Order
What Input Fields are Required for Creating a Purchase Order?
The input fields required for PO creation are classified into three categories:1. Header Data: Data pertaining to all items in the purchase order.
2. Item Overview Data: Item-wise details related to procurement aspects.
3. Item Details Data: Individual item conditions and specific details.
What are the Header Data Fields in PO Creation?
Header data includes information that applies to all items within the purchase order.- Vendor: Enter the vendor name or code.
- Document Type: Use NB1 for Domestic PO.
- Purchase Order Date: Specify the date.
- Purchase Order Number: Generated automatically by the system.
What is the Item Overview in PO Creation?
The item overview section includes detailed procurement information related to individual items.- Material Code: Enter the material to be purchased.
- PO Quantity: Specify the quantity to be bought.
- Delivery Date: Select the appropriate delivery date.
- Plant: Enter the plant code.
- Storage Location: Mention the material storage location.
- Material Group: Provide the material grouping category.
How to Define Item Details Data in PO Creation?
Item details include the following information:- Material Data: Vendor material number, batch, info update, etc.
- Quantity and Weight: Specify the required quantities and weights.
- Delivery: Define delivery terms and conditions.
- Conditions: Specify price conditions and applicable discounts.
- Texts: Additional notes or remarks.
What is Organizational Data in SAP PO Creation?
Organizational data defines the structural aspects of the purchasing process.- Purchasing Organization: Enter the company’s Purchasing Org code.
- Purchasing Group: Specify the Purchaser Group code.
- Company Code: Mention the relevant company code.
What are Item Categories in Purchase Orders?
Item categories determine the type of procurement process involved.- Blank - Standard
- K - Consignment
- L - Subcontracting
- S - Third Party.
What is Account Assignment and Its Categories?
Account assignment indicates how the purchase costs are accounted for. Available categories include:- A - Asset
- F - Order
- K - Cost Center
- P - Project
How to Enter Material Code and Quantity in PO Creation?
- Material Code: Enter the material code.
- PO Quantity: Specify the quantity.
- Delivery Date: Choose a suitable delivery date.
What is Plant and Storage Location in PO Creation?
- Plant: Enter the plant code where the material will be delivered.
- Storage Location: Mention the storage location for the purchased material.
What are Item Details in SAP PO Creation?
Item details provide specific information about each item, including:- Material data (e.g., vendor material number, batch)
- Quantity and weight specifications
- Delivery terms
- Price conditions and discounts
- Relevant texts or remarks
How to Save and Confirm a Purchase Order?
After entering all the necessary details, save the document. The system will generate a confirmation message indicating the successful creation of the purchase order with a unique number displayed on the status bar.What is the Result of Creating a Purchase Order?
Once saved, the message “PO created under the number xxxxxxxxxx” will be displayed on the status bar, confirming successful creation.Self-Test Questions for Understanding PO Creation in SAP
1. Which of the following exhibits a 1: Many relationship?
a. Business area to plantb. Plant to Sales organization / distribution channel
c. Plant to shipping points
d. Shipping point to plant
e. Plant to Purchase Organization.
Correct Answers: a, b, e
2. Which of the following always exhibit a 1:1 relationship?
a. Purchase organization to company codeb. Sales organization to company code
c. Sales organization / distribution channel to plant
d. Storage location to plant
e. Purchasing group to Purchasing organization
Correct Answers: a, b
FAQs About Creating Purchase Order Using ME21N
1. What is ME21N used for in SAP?
ME21N is used to create Purchase Orders for procuring goods or services from vendors.2. What are the different item categories in PO creation?
Standard, Consignment, Subcontracting, and Third Party.3, How to change an existing PO in SAP?
Use transaction code ME22N.4, What is the difference between ME21N and ME23N?
ME21N is for creating POs, while ME23N is for viewing POs.5. What is Account Assignment in PO creation?
It specifies how costs are assigned, such as Asset, Order, Cost Center, or Project.6. How to save a PO in SAP?
Click the save button, and the system will generate a unique PO number.