How to Enter the Quota Arrangement in the Purchasing Module?
PurposeA quota arrangement in SAP helps distribute procurement requirements among multiple sources of supply over a specified period. By setting up a quota arrangement, businesses can efficiently allocate purchasing volumes between vendors or internal production sources.
Steps to Enter Quota Arrangement in SAP (MEQ1)
Navigation Path:
Logistics → Materials Management → Purchasing → Master Data → Quota Arrangement → Maintain (MEQ1)Alternatively, you can use MEQ3 to change or display an existing quota arrangement.
Step-by-Step Guide to Setting Up a Quota Arrangement
Step 1: Enter Material and Plant Number
Open Transaction Code MEQ1.Enter the Material Number and Plant Number where the quota arrangement will apply.
Press ENTER to display the overview screen for quota arrangement periods.
Step 2: Define the Validity Period
Enter the validity period for the quota arrangement (end date).The system will automatically calculate the start date.
Press ENTER to proceed.
Step 3: Enter Quota Arrangement Items
Select the Quota Arrangement and go to Item Overview by choosing:Goto → Item Overview
For each source of supply, enter a Quota Arrangement Item with the following details:
Required Input Fields:
| Field | Description |
|---|---|
| Procurement Type | Choose External Procurement (F) or In-House Production. |
| Special Procurement Type | Enter K for consignment stock procurement. |
| Vendor Number | Enter the vendor number if the material is procured externally. |
| Procurement Plant (PPl) | If in-house production is used, enter the supplying plant key. |
| Quota | Assign a quota to each source to determine its share of total procurement. |
Example:
If two vendors are assigned a quota of 1 each, the system allocates 50% of the total requirement to each vendor over the period.Press ENTER to allow the system to calculate and display the percentage distribution of quotas.
Step 4: Save the Quota Arrangement
Click Save to confirm the quota arrangement.The system will generate and assign a Quota Arrangement Number automatically.
Step 5: Confirmation Message
Once saved, SAP displays the message:"Quota arrangement maintained."
Conclusion
By following this structured approach, businesses can efficiently set up and maintain quota arrangements in SAP. This process ensures a balanced and automated procurement strategy, reducing manual workload while optimizing supply chain efficiency.