What is VT01N in SAP?
VT01N is the transaction code used to create shipment documents in SAP. These documents facilitate the transportation of goods from one point to another. When you use VT01N, it also supports the creation of Handling Units (HU), where materials are packed into containers or shippers. This transaction is commonly used in outbound delivery processes and integrates tightly with the Sales and Distribution (SD) module.
Step-by-Step Guide: How to Run VT01N in SAP
Open VT01N – Initial Screen
- Navigate to SAP GUI and enter the transaction code VT01N.
- The initial screen requires you to fill in:
- Transportation Planning Point – typically your plant or shipping location.
- Shipment Type – choose the type (e.g., Single Shipment for individual deliveries).
Select Deliveries
- Click on the Delivery Tab to choose specific delivery documents.
- You can filter deliveries using parameters like:
- Plant
- Sales Order Number
- Delivery Number
- If you skip this step, SAP will automatically pull all pending deliveries.
Execute and Select Deliveries
- After entering your criteria, click "Execute".
- The system will list delivery documents under the Item Number section.
- Select the required delivery and click the Item Icon next to the Delivery Tab.
Enter Forwarding Agent and Shipment Details
- Input the Forwarding Agent's Name.
- Tick the Planning Tab checkbox.
- The system will automatically determine the Shipment Route.
Optional – Handling Unit (HU) Packing
- If packing is required, switch to the PACK Tab to create Handling Units.
- If not, you can proceed directly to other tabs:
- Check-In
- Loading Start
- Loading End
- Shipment Completion
Important Notes on Shipment Document Creation
You can only create a shipment document if:
- Goods are relevant for delivery.
- The sales order is created first.
- The delivery document includes a route in the Transportation tab.
- Multiple deliveries can be grouped into a single shipment document.
Full Shipment Cycle in SAP Using VT01N
| SAP Step | Transaction Code | Description |
|---|---|---|
| Sales Order | VA01 | Create customer sales order |
| Delivery | VL01N | Generate outbound delivery |
| Transfer Order | LT03 | Create warehouse transfer order |
| TO Confirmation | LT12 | Confirm warehouse transfer |
| Shipment | VT01N | Create shipment document |
| Shipment Cost | VI01 | Calculate shipment cost |
| Billing | VF01 | Create customer invoice |
Core Procedure for Shipment Document Workflow
- Shipping Processing and Analyses
- Shipping Activities
- Deliveries
- Picking and Confirmation
- Packing
- Goods Issue
- Collective Processing
- Shipment (VT01N)
- Billing
- Sales Information System
- Standard Analyses
- Backorder Processing
- Sales & Distribution Documents
- Functional Analyses
- Planning
Frequently Asked Questions (FAQs)
1. What is VT01N used for in SAP?
VT01N is used to create a shipment document, which consolidates multiple deliveries and manages the logistics of transporting goods.
2. Can I use VT01N to create handling units?
Yes, VT01N allows you to pack materials into containers using the PACK Tab during shipment creation.
3. What is the difference between a delivery and a shipment?
A delivery refers to the outbound movement of goods, while a shipment groups one or more deliveries for transportation planning.
4. What happens after I create a shipment in VT01N?
After saving the shipment, the document can be used for shipment costing (VI01), goods issue posting, and billing (VF01).
5. Do I need to assign a route before using VT01N?
Yes, the delivery document must contain a valid route in the Transportation tab to proceed with VT01N.
6. Can I edit a shipment document after saving it in VT01N?
Yes, you can modify shipment details using VT02N (Change Shipment Document) if changes are needed.
Conclusion
Mastering how to run transaction code VT01N in SAP is essential for anyone involved in logistics, transportation, or outbound delivery. By following the steps outlined above, you can create shipment documents efficiently, pack handling units, and integrate seamlessly into the sales-to-billing cycle.